Office Manager

ECOWAS (Economic Community of West African States) is hiring an Office Manager for the Office of the Auditor General of ECOWAS Institutions (OAG) in Abuja, Nigeria. The OAG is an independent assurance office that supports ECOWAS governance bodies on oversight, accountability, and value for money across Community institutions.

About the Role

Under the Director, Programme Performance Audit, the Office Manager keeps the office running smoothly: diary and appointments, visitors and calls, correspondence, meetings, and document filing with ECM tools. Fluent oral and written expression in two ECOWAS official languages (English, French, Portuguese) is required.

Location

Abuja, Nigeria (onsite), ECOWAS Headquarters. Full-time, permanent.

Grade and Compensation

Grade G5/G6/G7. Annual salary (indicative entry step): G5/1 - UA27,562.22 (USD 43,487.67).

Job code: 20003700.

Key Responsibilities

• Management of the Supervisor's schedule: Manage the Supervisor's diary and schedule. Organise and manage appointments, receive, and welcomes visitors, make telephone calls, and verify incoming calls to ensure their importance and the possibility to respond or transfer to the supervisor.
• Administrative Management: Organise meetings, receive, draft, and make follow-up on administrative letters. Book meeting rooms request and provide supplies to the office.
• Management of mail and documents: Create a recording system of incoming and outgoing mail and ensure e-archiving and e-filing of documents using ECM software for easy retrieval. Manage documents (incoming and outgoing, filing of letters) and ensure follow-up on documents submitted for signature or approval.

Requirements

• Higher National Diploma (HND) or equivalent in Secretarial Studies, Business Administration, Public Administration, Office Management, or related field from a recognized institution.
• Professional certification in Office Administration or Administrative Management will be an added advantage.
• Six (6) years of progressively responsible experience in administrative Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
• Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
• Technical competence and knowledge of computer software in relevant ECM filing systems and correspondence-related procedures, guidelines, and processes for preparing and using administrative documents and templates.
• Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
• Citizen of an ECOWAS member state.
• Be below 35 years old (does not apply to internal candidates).
• Female applications are encouraged.
• Mandatory application package: completed ECOWAS Job Application Form, Curriculum Vitae (CV), and motivation/cover letter.

How to Apply

Apply below via the JobClave with your updated Resume/CV

Application Deadline: 5th November, 2026.

Include the completed ECOWAS Job Application Form and a motivation letter with your application. ECOWAS does not charge a fee for recruitment and will not request bank or account details.