Personal Assistant (Executive Support)

Abuja Clinics Limited, a multi-specialty healthcare institution operating advanced diagnostic and curative medical facilities across three major hospitals in the FCT (Karu, Garki, and Maitama), is recruiting a full-time Personal Assistant. Based at the group’s executive facility in Maitama, Abuja, this role provides high-level executive and secretarial support directly to the Chief Executive Officer (CEO).

The Personal Assistant will serve as the primary administrative gatekeeper for the CEO's office, managing complex diaries, handling high-level corporate correspondence, and maintaining sensitive administrative frameworks. This position demands an efficient operational professional with strong organizational skills, professional discretion, and the ability to operate under limited supervision within a fast-paced medical ecosystem.

• Executive Diary & Email Architecture: Manage, filter, and maintain the CEO’s master diary, coordinate meeting appointments, and run weekly briefing alignment sessions.

• Correspondence Management: Review, archive, and log incoming and outgoing digital and physical corporate correspondence, ensuring prompt feedback channels.

• Meeting Documentation: Administer executive board and management meetings, capture accurate minutes of proceedings, and follow up on actionable deliverables.

• Strategic Corporate Research: Execute background research, compile policy briefs, and design structured presentation materials on behalf of the CEO.

• Corporate Guest Relations: Oversee hospitality structures, manage scheduling buffers, and coordinate reception workflows for high-profile executive guests and stakeholders.

• File & Database Records: Organize, secure, and maintain complex digital and physical file structures ensuring high-speed document retrieval.

• Education: Bachelor’s Degree or HND in Secretarial Administration, Office Management and Technology, or a closely related administrative discipline.

• Experience Baseline: Between 2 to 3 years of post-NYSC experience delivering direct executive support to C-Suite management figures.

• Technical Tooling: Advanced proficiency navigating the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for administrative workflows.

• Communication & Discretion: Exceptional verbal and written articulacy in English, coupled with documented capacity to exercise strict professional confidentiality regarding medical and corporate records.

• Organizational Mechanics: Strong time management skills, confident self-initiative, and the ability to systematically multi-task with minimal supervision.

• Demographic Focus: In line with specialized executive workspace pairings and administrative protocols, the employer specifies that this vacancy is for a female candidate.