Executive & Operations Assistant

Vertu Agent is hiring a highly organised, proactive, and detail-oriented Executive and Operations Assistant to support the owner of a growing US-based custom apparel and promotional products business. The company specialises in wholesale branded merchandise, custom apparel, bulk orders, and fundraising web stores for schools, sports organisations, and businesses. You will serve as the owner's right hand, taking ownership of daily operations, order coordination, and vendor management

Job Details

• Location: 100% Remote (Nigeria)
• Job Type: Full-time contractor
• Industry: Custom Apparel and Promotional Products
• Compensation: USD 1,200 - 1,400 per month, depending on experience

Key Responsibilities

• Manage incoming customer orders from initial request through fulfilment and delivery
• Coordinate artwork submissions, revisions, and approvals with customers and decorators
• Handle product sourcing, purchasing, and supplier communications using Sage
• Manage fundraising web stores, product listings, and orders through Chipply
• Coordinate production with embroidery, DTF printing, engraving, and other decoration partners
• Track order progress, production timelines, and delivery deadlines
• Support invoicing, billing, and payment tracking using QuickBooks
• Organise emails, communications, priorities, and daily operational tasks
• Proactively identify and resolve issues to prevent delays and improve efficiency
• Provide direct executive support, anticipating business needs and reducing the owner's administrative workload

Requirements

• Hands-on experience with Chipply (mandatory)
• Hands-on experience with Sage promotional products software (mandatory)
• Proven experience in executive assistance, operations coordination, or order management
• US-based work experience
• Experience in promotional products, custom apparel, branded merchandise, or related industries preferred
• Strong understanding of order processing, purchasing, vendor coordination, and fulfilment
• Excellent written and verbal English communication skills
• Strong organisational skills, attention to detail, and ability to multitask
• Ability to work independently, take initiative, and solve problems without constant supervision
• Experience coordinating artwork, suppliers, and production processes is highly desirable
• Familiarity with QuickBooks, Shopify, ASI, or PPAI is a plus
• Ability to adapt to the business owner's working style and manage changing priorities

Benefits

• USD 1,200 - 1,400 per month, depending on experience
• 100% remote position
• Work directly with US-based businesses and leadership teams
• 10 PTO days per year
• 3 sick days per year
• 6 US federal holidays

How to Apply

Follow the link below