Executive Assistant

HR-EX Consulting is recruiting a remote Executive Assistant on behalf of its client to provide high-level operational and administrative support to senior leadership across multiple companies. This role requires full-time availability aligned with US Eastern Standard Time (8:00 AM – 5:00 PM EST).

• Working Hours: 8:00 AM – 5:00 PM EST daily (US Eastern Standard Time)

• Inbox & Calendar Management: Oversee high-volume, multi-executive email accounts and complex calendars, resolving scheduling conflicts and driving timely follow-ups.

• Executive Communication & Briefings: Prepare daily executive briefings, draft professional emails, compile meeting summaries, write reports, and manage cross-stakeholder communications.

• Meeting & Deliverable Tracking: Set meeting agendas, take detailed minutes, track action items, and follow up with team leads on pending deliverables.

• Business & CRM Operations: Maintain CRM records, update executive dashboards, support employee onboarding/offboarding, track invoices, and manage digital documentation.

• Tech & Automation Utilization: Coordinate workflows across Google Workspace, Slack, MS Teams, and ClickUp, while utilizing AI-powered tools and automation systems to boost administrative efficiency.

• Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field (preferred).

• Experience: Minimum of 4 to 6 years as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar high-level support role.

• Time Zone Alignment: Must be able to work live during 8:00 AM – 5:00 PM EST business hours.

• Technical Proficiency: Experience managing Google Workspace/Outlook, CRM platforms, project management tools (e.g., ClickUp), and modern AI workflow tools.

• Exceptional executive-level written and verbal English communication.

• Strong organizational acuity to manage competing priorities with minimal supervision.

• Absolute discretion and confidentiality regarding sensitive corporate data.

• Proactive problem solver who identifies operational bottlenecks and risk factors early.